Allevo Privacy Policy

Last update: 27.05.2024

Summary

1. 1. 1. You provide your personal information (full name, email, institution, role, phone number, etc.) when creating an account. We store that information reliably, we only use it to best answer your request and we do not share it with any other party. You can delete your account anytime.
      2. When browsing our website, we only collect non-personally identifiable data and use it to improve our website’s ranking and our marketing communication.
      3. You have an option to opt in and out of receiving communication from Allevo.

This privacy policy states how Business Information Systems (Allevo) SRL, later referred to as Allevo, uses and protects any data or information collected via this website, received by post at any of its office addresses or via email by any of the business email addresses managed by Allevo.

This policy is updated regularly at Allevo’s initiative and will be published here.

Information provided by the person at their own initiative, for example via business cards, signature attached to email messages, data included in documents sent by post etc, is labelled as Internal and will only be used within Allevo to address the specific issue in question (e.g. proposal, contracting, meeting invites, event participation, other types of agreements etc).

Allevo is legally compliant with data protection regulation and has undertaken the necessary technical, logistical and organizational steps required so that any processing of personal data is legal and ensures protecting the rights of the persons in question. Allevo is a B2B company and all its products and services are thus targeted to other businesses, most frequently via representatives of these businesses. Allevo communicates with people only as a result of their relationship with their employer. Allevo only processes business relevant data (see Data collection map for details) and it does not process any private data linked to these people.

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

1. 1. • Internal record keeping.
      • Recruiting process.
      • To improve our products and services portfolio.
      • We may send emails about new products and services, as part of a sales campaign.
      • Market research purposes
      • Personalized commercial proposals.

Cookies and personal data processed by this website

allevo.ro is built over WordPress and it uses plugins to display content as intended.

This website only uses strictly necessary cookies, which can be placed on user terminals without consent. We use a cookie that enables registered users to access the Help Desk section: SiTsessionID. This cookie is enabled per session and acts on the sit.allevo.ro domain only.

If you see any cookies under allevo.ro, please make sure to clear them and your cache and refresh the page. We recently (May 2024) did a review of the website, cleaning a lot of the cookies we previously used.

Data collection map

Activity	Why	Data	How	Who collects, Shared with	Kept for
User account	To use the e-offer capability of allevo.ro, you need to create an account and enter the request for proposal. Based on this RFP, you are entitled to receive the confidential proposal	Full name Email Company Job Title	Account creation on Allevo.ro and data entry via online form	Sales team Marketing team	Until account is deleted by user
Recruiting	We collect CVs to select the best talent that fits our team and job opening	Full name Email Company Job Title Phone number Criminal record for selected positions CV data: Background Experience Studies Former employers and job roles Hobbies, interests, goal Other data included in CV	office@allevo.ro direct email address of the HR Manager job announcements on dedicated websites (e.g. jobs.ro, linkedin, bestjobs, hippo)	HR Manager Receptionist Head of department coordinating the opening Board	12 months starting January 1st of the year following the year when the recruiting process ended The Criminal record, if requested is only viewed and destroyed instantly, it is not stored.
Marketing	We promote Allevo solution and services portfolio and portfolios of companies we partner (IBM, Microsoft, Oracle, SWIFT or others). We actively promote: events we organize or participate at news about Allevo or its partners industry relevant news press releases success stories company announcements	As part of our marketing messaging, we use photos or videos relevant for the topic discussed.	Photos or videos posted by Allevo on allevo.ro, fintp.org or any of the social media channels. These channels include: allevo.ro, fintp.org, Twitter (@a11evo, @fintp), Allevo Facebook page (A11evo), Allevo LinkedIn page.	Marketing team Subcontractor (e.g. photographers) Public	Until request of removal is received
Office security	To comply with our security policy, we register visitors that come to any of our offices. Our office also has photo and video surveillance to prevent fraudulent access. If you visit our offices, you may be photographed or videotaped as part of maintaining the security of our facilities. Facility security photography will be treated as sensitive information and will only be used for security and investigation purposes.	Photo Video	Office surveillance system	System Administrator Board	Photo/Video surveillance is automatic Data available for investigation purposes for 2 years
Contact database	We store information about customers, partners, collaborators, consultants, suppliers and other types of business contacts to able to run our business. These contacts are added to our internal contacts database for the purpose of maintaining and renewing ongoing contracts, offering support, providing or receiving various types of services etc. This list of contacts enables us to: Promote Allevo solution and product portfolio Fulfill contractual obligations Event invites Meeting invites Product quality feedback Partnership relationships Consultancy services Request for proposals	Full name Email Company Job Title Department Phone number Business address	Allevo internal database	Internal use only	Until request for removal is received

Security Policy

We are committed to ensure that your information is secure. To prevent unauthorized access or disclosure, we put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our website, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

To restrict the collection, storage or use of your personal information, you can proceed in any of the following ways:

1. 1. • email office at alevo dot ro if you want a photo posted on our website or social media account taken down
      • email office at alevo dot ro if you want to opt-out from any direct marketing or sales campaigns
      • use the “Delete account” mechanism to remove your account from Allevo.ro

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you agree to this.